Board Meeting Minutes

SPRINGFIELD PARK PLACE
CONDOMINIUM ASSOCIATION
OPEN MEETING MINUTES
7:00 PM Open Session

March 20th, 2019  OPEN SESSION

 

Present:

Mark Stanziale                   President

Bobbee Mulvee                 Vice President

Frank Fleischer                  Treasurer 

Lou Singer                           Secretary

Janet Gray                           Director

Roch Le Page                      Director

Others :

Kristine Velez, CMCA      Community Manager, First Service Residential

Bob Rogers                        Executive Director, FirstService Residential

Jeff Diehl                            Association Superintendent
Tanya Stanziale                 Office Assistant

I. CALL TO ORDER:

The meeting was called to order by Mark Stanziale, at 7:05PM.

II. NEW  BUSINESS

  •  Financial Status- The Association is financially stable.  
  • 2018/2019 Snow Season- With a disclaimer: There will be no snow assessment this year; the association fell under budget with snow removal and has a surplus rolling over to next year.  The Association has been more self-sufficient with purchasing the plow and salter which saved approximately $18,000. 
  •  2019 Siding Project- The project will begin toward the end of April; staging to commence in three weeks.  Those who will be affected will receive a memo at least two weeks prior to work starting.  9 buildings, with a total of 72 units will be completed this season.  Specific privacy walls and decks will be repaired. 
  • Concrete- Approximately 5,000 sq. ft. within the common areas will be repaired with a budget of $25,000. 
  • Planting- 6 buildings are 100% complete.  The association will now start replanting and regrading in those completed areas.
  • 2019 Pool Season- The Association engaged with Hudson Pools for the 2019 pool season.  Weather permitting, the pool will open on Saturday May 25th.  In the event there is no lifeguard on duty, the pool will be swim at your own risk.  
  • Feral Cats- The Association still has a cat problem, mostly related to residents feeding them and providing shelter.  Residents who are found doing so, will be fined without warning.  If residents still insist on engaging with an outside contractor to alleviate the cat problem, as assessment will be issued to all homeowners.  

III. OLD BUSINESS:

The regrading and drainage project has been completed on buildings 1500, 1600, 1700, 1800, 2100.  The clubhouse has been renovated and the retaining wall near 3500 building has been completed.  

IV. NEXT MEETING:  

Next meeting to be held on Wednesday, June 19th, 2019.

V. ADJOURNMENT:

The Open Session meeting was adjourned by President, Mark Stanziale at 7:40PM

Minutes prepared and typed by: Kristine Velez, CMCA, FirstService Residential

ANNUAL ELECTION

December 19th, 2018 OPEN SESSION

 

Present:

Mark Stanziale                   President

Bobbee Mulvee                 Vice President

Frank Fleischer                  Treasurer 

Lou Singer                           Secretary

Janet Gray                           Director

Others :

Kristine Velez, CMCA      Community Manager, First Service Residential.

Jeff Diehl                            Association Superintendent
Tanya Stanziale                 Office Assistant

I. CALL TO ORDER:

The meeting was called to order by Mark Stanziale, at 7:00PM.

II. PRESENTATION OF PROOF OF NOTICE OF MEETING

Proof of notice was presented to the residents in attendance.

III. YEAR IN REVIEW/PURPOSE OF ANNUAL MEETING

  • Election Results-The election was non-contested therefor the incumbents were re-elected. Frank Fleischer, Bobbee Mulvee and Lou Singer remain on the Board for a two-year term.
  • 2019 Budget- Zero increase for the Budget, therefor no maintenance increase.
  • 2018 Completed Projects- Pool House

 Retaining Wall

Guard House Painting

Partial Common Area Concrete Walkways

Clubhouse Renovation

Roadway Asphalt Patching

Siding Project- Three buildings, 26 units.

Regrade/Drainage Project- To be completed week of 12/24/18

  • 2019 Planned Projects- Siding Project- 7 Buildings planned, 72 units, work to begin early March 2019, weather permitting.
  • Planting Project- After proposal review                 

IV. Next Meeting: Next meeting to be held on Wednesday, March 20th, 2019.

V. Adjournment: The Open Session meeting was adjourned by President, Mark Stanziale at 7:27PM

Minutes prepared and typed by: Kristine Velez, CMCA, First Service Residential

September 20th, 2018  OPEN SESSION

 

I. CALL TO ORDER:

The meeting was called to order by Bobbee Mulvee, at 7:00PM.

II. NEW  BUSINESS

  •  DCA Inspections:
    The mandatory state DCA inspections are conducted every 5 years and all units will be inspected on Friday, September 21st between 9:00AM and 2:00PM. The next 5 year DCA State inspection will be in 2023.
  • Pool:
    The pool will remain open on weekends, weather permitting. In addition, the Board explained the reasoning behind the temporary pool closing which was due to having not received the swim at your own risk state exemption certificate as several lifeguards left for college. Moving forward the Association will have the option of being “swim at your own risk” for future pool seasons.
  • 2019 Projects:
    The Board would like to accelerate the projects so that they are all completed by 2022. Capital projects for 2019 consist of siding replacement, deck replacement and concrete work. The areas where the project will start in 2019 have not been determined, however the worst condition areas will take priority.

 III. Resident Q&A:

 The floor was opened early for resident questions as the agenda was minimal.
Topics consisted of parking/towing issues, lighting out by JCP&L, line striping & parking areas

IV. Adjournment:

 The meeting was adjourned at 7:47PM

Minutes prepared and typed by: Kristine Velez, CMCA, FirstService Residential

June 20th, 2018  OPEN SESSION

 

Present:

Mark Stanziale                   President

Bobbee Mulvee                 Vice President

Frank Fleischer                  Treasurer 

Lou Singer                           Secretary

Janet Gray                           Director

Others :

Kristine Velez, CMCA      Community Manager, First Service Residential.

David Merritt, Esq.            McGovern Legal Services

I. CALL TO ORDER:

Quorum was established. The meeting was called to order by Mark Stanziale, at 7:00 PM.

II. NEW  BUSINESS

  • 2018 Projects
    1. Siding Replacement Project- Buildings 1500, 1600 and 2100 were all completed at the total of $202,092

    2. Deck Replacement- Five decks were completed at $35,445

    3. Concrete- Common area walkway repairs were completed at $55,780

  • Additional concrete work to be done within the next few weeks:

    • Hot asphalt patching, total cost $14,875

    • Hot rubberized crack repairs, total cost $9,935

    • Line painting, to cost $1585  

III. Maintenance Salary Increase

Jeff Diehl received a salary increase that was proportionate to industry standards.  Since Jeff has been on board he has saved the association money on the following items:

  • Tree Removal- Saved approximately $9,000 by removing fallen trees/limbs during various storms.
  • Gutter Cleaning- Saved approximately $11,000 by cleaning the gutters in house.
  • Planter box removal- Saved approximately $125 per unit

IV. Association Vehicle

The Board traded the old vehicle and purchased another for $9,000.  This truck already came with a plow that would normally retail for an additional $3500.  The purchase of this vehicle will ultimately save the association thousands of dollars and reduces the risk of another snow assessment greatly.

V. Financials/Legal

Approximately $90,000 was spent on litigation fees over the past 36 months.

The Board and Associations attorney stressed the burden lawsuits and lawsuit threats place on the Association. Threatening the association with litigation in turn requires the board to automatically turn your issue over to legal, which incurs costs to the association. The Board requested that all residents think twice when deciding to move forward with litigation, as it effects the entire association.  The Board welcomes any disputes to be resolved over ADR which is available to all residents.

VI. NEXT MEETING:  

Next meeting to be held on Wednesday, September 19th, 2018.

VII. ADJOURNMENT:

The Open Session meeting was adjourned by President, Mark Stanziale at 8:15 PM

Minutes prepared and typed by: Kristine Velez, CMCA, First Service Residential

March 20th, 2018 OPEN SESSION

 

Present:

Mark Stanziale                   President

Bobbee Mulvee                 Vice President

Frank Fleischer                  Treasurer 

Lou Singer                           Secretary

Janet Gray                           Director

Others :

Kristine Velez, CMCA      Community Manager, First Service Residential.

I. CALL TO ORDER:

Quorum was established. The meeting was called to order by Mark Stanziale, at 7:00 PM.

II. NEW  BUSINESS

  • 2018 Siding Replacement Project

National Contractors will resume this project Spring 2018 on buildings 1500, 1600 and 2100.  A total of three buildings and five decks will be done for a total of approximately $225,000. 

  • 2018 Concrete Project

Jesan Construction will start this project in conjunction with the siding replacement. The total for this project is approximately $27,000 and will be done in selected areas where the damage is the worst.

  • Pool House

This project was postponed until pool closing and will start late September 2018, early October.  The scope of work was more detailed then originally planned and would not be complete before the pool opening. This project is estimated to cost approximately $35,000.

  • Landscaping

The Association lost approximately twenty trees during the several nor'easters. 

Due to the snow storms, the snow removal budget is extremely close at being over budget.  Once the season is over, final numbers on the snow budget and tree removal will be known.

The Board confirmed landscaping will not be invested in until the siding projects are complete as constant damage would ruin the brand-new foliage.

  • Pool

New pool furniture has been purchased for approximately $22,000.  No monies were spent in 2017 so this budget rolled over to 2018. 

III. NEXT MEETING:  

Next meeting to be held on Wednesday, June 20th, 2018.

IV. ADJOURNMENT:

The Open Session meeting was adjourned by President, Mark Stanziale at 7:45 PM

Minutes prepared and typed by: Kristine Velez, CMCA, First Service Residential